Administrative Assistant/Front Office Receptionist – 2024-2025

phagerty

Website The Highlands School The Highlands School

PreK3-12th Grade

Position Overview

·        Support and upholds the philosophy of Catholic education and the mission of the school.

·        Support and adhere to the Code of Conduct and policies and procedures of the school and the Catholic Diocese of Dallas.

·        The Administrative Assistant reports to the Lower/Middle School Principal and supports the Principal with all aspects of organization and facilitation of the daily functions.

·        This individual is the welcoming public face and voice of the school, exudes calmness and competence.

·         Results-oriented person who can handle multiple tasks in a fast-paced environment, often working with students, parents, teachers, and administrators simultaneously or in rapid succession.

Qualifications

·        Knowledge of the basic teachings of the Catholic Church

·        Proven work experience as an Administrative Assistant, Receptionist, or similar role.

·        Proficiency in Microsoft Office.

·        Hands-on experience with office equipment.

·        Exceptional interpersonal skills, communication proficiency written and oral.

·        Ability to be resourceful and proactive when issues arise.

·        Excellent organizational skills

·        Multitasking and time-management skills, with the ability to prioritize tasks.

·        Professional appearance

·        Attitude of service, cordial, friendly and professional demeanor.

 Specific Responsibilities

·        Supporting the Lower/Middle Principal with various responsibilities.

·        Provide clerical and administrative support as directed.

·        Arranging for substitute teacher coverage

·        Assist in ordering and tracking necessary classroom supplies (i.e., books, office supplies)

·        Schedule and maintain all of the LS/MS Principals’ calendar meetings, appointments, etc.

·        Point of Contact for faculty in absence of the LS/MS Principal

Reporting Structure

·        The position of Administrative Assistant/Front Office Receptionist will report to the Lower School/Middle School Principal.

CONTACT

Send cover letter and resume to Human Resources Coordinator, Patricia Hagerty at [email protected].