Director of Admissions

Paula Echeverry

Website Mary Immaculate School

Grades PreK4-8

General Summary of Position

The Director of Admissions is responsible for the cycle of enrollment management: developing an outreach admissions campaign to meet enrollment goals, recruiting students, evaluating potential students, and admitting students to the school, as well as integrating best practices into the annual activities of the school. In this role, the Director maintains a close relationship with the faculty and parent community in support of the school’s mission.

Essential Duties and Responsibilities of the Position:

A. Recruitment and Enrollment

· Increases enrollment through effective communication to target markets and personally following up with families that show interest in enrolling.

· Promotes active involvement of current families to expand networks within and beyond the school community.

· Analyzes the school’s enrollment data to identify areas of need and focus.

· Responds to the directions forwarded by the Pastoral Administrator and Principal regarding the size and profile desired for the next class as well as overall school size.

· In collaboration with the Pastoral Administrator and Principal, works with the communications department to create all print and non-print material associated with the office and program.

· Coordinates the school’s planned calendar of school enrollment activities/events.

· Provides for campus tours to all prospective families.

· Responds to all phone calls, emails, and letters concerning admissions including pre-admission activities.

In addition:

Understands our community demographics.
Builds community bridges.
Reaches out to and educates Parish and Religious Education Parents of opportunities at Mary Immaculate School.
Provides enrollment assistance.
Provides translators at large events.

B. Admissions

· Establishes an admissions calendar for the year in collaboration with administration, faculty, staff, and other appropriate offices.

·  Provides admissions related schedule (testing, interviews, etc.) for applicants.

·  Maintains applicant database.

·  Prepares and manages all application materials.

·  Screens applicants to ensure they meet criteria established by the school.

·  Prepares letters to all applicants (admission, waiting list, etc.).

·  Prepares all reports concerning admissions status for Pastoral Administrator and       Principal.

·  Oversees the admissions process which may include: financial aid assistance, scholarship applications, course enrollment and any necessary registration paperwork.

C.  All Other Tasks Assigned by the Pastoral Administrator/Principal

· Assists the Pastoral Administrator and Principal in creating the budget for the Admissions Office.

· Participates in the annual appraisal of the admissions process.

Interested applicants should complete an online application with the Catholic Schools Office at and send a letter of intent and resume to Sister Mary Anne at

Job Requirements:

Position Requirements

· Full-time

Knowledge, Skills and Abilities:

· Ability to maintain accurate and auditable records

· Proficient in the Microsoft Office suite of application and other technology applications for marketing

·  Maintain confidentiality

·  Strong oral and written communication skills

·  Strong organizational and interpersonal skills

·  Have a positive attitude and ability to respond quickly and adapt to change

·  Ability to work with frequent interruptions

· Ability to maintain emotional control under stress

· Ability to work harmoniously with others

· Willing to learn new skills

· Preferably bi-lingual English/Spanish

Education and Experience:

· Catholic

· Bachelor Degree

· Two years of experience in admissions/recruitment