Website Bishop Lynch High School
Athletic Operations Coordinator
Job Description
FLSA Status: Exempt
MISSION
Faithful to Catholic Tradition and to our Dominican heritage of scholarship and service, Bishop Lynch High School promotes the development of the total person by bringing together a diverse community in a rigorous college preparatory environment where students are taught to strive for excellence, seek truth, and work for justice in the world.
SUMMARY
The Athletic Operations Coordinator is responsible for the implementation of the goals of Catholic education as outlined in The Holy See’s Teaching on Catholic Schools (Archbishop Michael Miller):
Inspired by a Supernatural Vision
Founded on a Christian Anthropology
Animated by Communion and Community
Imbued with a Catholic Worldview
Sustained by Gospel Witness
Qualified candidates will be driven and inspired by the mission of Catholic schools to form young men and women in a high school setting “who will be good citizens of the world, loving God and neighbor and enriching society with the leaven of the gospel, and who will also be good citizens of the world to come, thus fulfilling their destiny to become saints” (Miller 20).
SKILLS REQUIRED
The Athletic Operations Coordinator assists the Athletic Directors in the daily operations of the athletic department and works to fulfill the mission of the school in all areas. The Athletic Operations Coordinator must be organized, have the ability to work on multiple projects simultaneously and show initiative in assisting the Athletic Directors in achieving their goals. Reporting to the Director of Athletics, the Athletic Operations Coordinator must maintain a high level of ethical behavior and professionalism promoting the Dominican Catholic values in our community.
Qualified candidates will be able to perform the following duties at an exemplary level:
Exemplify the core values of a Bishop Lynch faculty member: Faithful, Caring, Dedicated
Exemplify a “team player” spirit with a positive and respectful attitude, a strong work ethic, and a supportive, energetic commitment
Develop and use relevant technology to support and differentiate instruction in innovative ways
Demonstrate exceptional organization skills, oral and written communication skills
Demonstrate the qualities of compassion, poise, empathy, tact, and diplomacy
Be flexible, adaptable, and able to discern among competing priorities, separating the essential from the non-essential
Be open to new learning and growth
JOB EXPECTATIONS
CALENDAR AND SCHEDULING
Oversight, management and communication of athletic department master event calendar to all necessary stakeholders
Coordinate department calendar updates and changes with Associate Director of Athletics
ATHLETIC OFFICE MANAGEMENT
Manages Director of Athletics calendar in the scheduling of meetings and events and assists with administrative tasks.
Maintain personnel records on each member of the Athletic Department
Manage inventory of department athletic apparel
Assist Director of Athletics with meeting preparations
Manage and coordinate inventory of all athletic office supplies
GAME DAY OPERATIONS
Coordinate ticketing for all athletic events through online ticketing platform
Ticket Gates: coordinate gate workers, process gate deposits on a weekly basis, and gate-related payroll. Reconcile and monitor gate tickets/gate deposits to ensure funds are accounted for.
Coordinate concession operations for selective athletic events to ensure the event is staffed properly, starter cash is prepared, inventory request is turned in from workers, and concession is ready to operate.
Coordinate and communicate the scheduling of all game day workers including ticket gate and concessions
EVENT OPERATIONS
Assist Director of Athletics in the preparation for the beginning of the year coaches meeting and various Athletic Department meetings throughout the year.
Coordinate the operations of the signing day ceremonies with relevant stakeholders.
BUSINESS OFFICE
Process Athletic Department MKS charges and financial paperwork for deposits, athletic fees and check requisitions.
Coordinate and maintain all Athletic Department credit cards and the corresponding paperwork and documentation.
Coordinate with human resources the onboarding of new coaches
High School Athletic Summer Camp Coordinator: responsible for coordinating the high school summer athletic camps on the master calendar, preparing registrations for coaches on a weekly basis, verifying registrations and communicating with families during spring and summer months.
COMPLIANCE
Oversee management and processing of all transfer paperwork with TAPPS through RankOne in accordance with TAPPS transfer deadlines
Maintain personnel records on each member of the Athletic Department and ensure all athletic employees are compliant in the following areas: safe environment, TAPPS certifications, concussion education, and all policies and procedures related to the athletic department.
Perform special projects and additional duties as assigned by the Director of Athletics for the efficient operation of the athletic department.
QUALIFICATIONS
Bachelor’s degree preferred with 1+ years’ relevant experience.
Experience working in an athletic department, preferably within the Texas Association of Private and Parochial Schools.
Knowledge of a variety of computer software applications including word processing, spreadsheets, database and presentation software. (Office365, MSWord, Excel, and PowerPoint).
A high level of interpersonal skills and the ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy; the ability to provide customer service with grace is a must.
Interact and communicate with individuals at all levels of the organization. Must have excellent writing skills.
Continuous attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Must be able to discern among competing priorities.
Qualified candidates should email resume to resume@bishoplynch.org.